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THINGS TO KNOW BEFORE SUBMITTING A REQUEST TO BOOK A SCHOOL FACILITY: 

*Note: These procedures pertain to bookings for Nelson and Creston School Gym Facilities only. If you wish to book time at a school facility in Crawford Bay, Kaslo, Salmo, or Slocan Valley, please contact the school directly. 

  • Ä¢¹½¶ÌÊÓƵ No. 8 welcomes community use of school facilities when they are available. Priority always goes to school functions; therefore all booking requests must be approved by the school principal. The school has the right to cancel facility bookings if there is a conflict with a school function.
  • Booking requests must be received a minimum of 14 business days prior to the requested first date of use. Cancellation of an approved booking date requires 7 calendar days before the session is scheduled to occur.  
  • Liability Insurance is required for all facility bookings with Ä¢¹½¶ÌÊÓƵ No. 8 (Kootenay Lake) named as an additional insured. All user groups must provide a copy of their liability insurance prior to their booking start date. 

 

Facility Use Request Form 

Questions?
If you have questions or for more information, please contact:
SD8 Community Use
Email: community.use@sd8.bc.ca

Community Use of SD8 Facilities

SD8 endorses the community’s use of school facilities and grounds on a cost-recovery basis for noncommercial, educational, recreational, and cultural programs. The Ä¢¹½¶ÌÊÓƵ will develop and maintain procedures to ensure the community has reasonable access to schools when not required for district educational programs.

 

Availability

SCHOOL FACILITIES AVAILABLE FOR BOOKING

If you are requesting a booking on an instructional day during the times shown in the schedule below, please go to section "STEPS TO TAKE TO BOOK A SCHOOL FACILITY".

 

Location After School Weeknights
Elementary Facilities Start Time End Time Start Time End Time
Adam Robertson Elementary 3:15 pm 4:45 pm 5:00 pm 8:45 pm
Blewett Elementary 2:45 pm 4:45 pm 5:30 pm 8:45 pm
Canyon-Lister Elementary 3:00 pm 4:45 pm 5:00 pm 8:45 pm
Erickson Elementary 3:00 pm 4:45 pm 5:00 pm 8:45 pm
Hume Elementary 3:00 pm 4:45 pm 5:00 pm 8:45 pm
Redfish Elementary 2:30 pm 4:45 pm 5:00 pm 8:45 pm
Wildflower (Nelson) 3:30 pm 4:45 pm 5:00 pm 8:45 pm
Rosemont Elementary N/A N/A 6:30 pm 8:45 pm
Secondary/Middle Facilities Start Time End Time Start Time End Time
L.V. Rogers N/A N/A 5:30 pm 8:45 pm
Kootenay River Secondary N/A N/A 5:30 pm 8:45 pm
Trafalgar Middle N/A N/A 5:30 pm 8:45 pm

Recurring bookings are restricted to days when schools are in session.

If you are seeking to request a facility outside the scheduled times above, please contact community.use@sd8.bc.ca providing your name, contact information, intended use as well as date and time.

Please note that facility bookings are not permitted on Statutory holidays.

We do not respond to facility booking requests when school is not in session over winter and spring break. 

STEPS TO TAKE TO BOOK A SCHOOL FACILITY

  1. Read Administrative Procedure 5160 Community Use of Facilities and Grounds. All user groups are required to abide by the provisions set out in Administrative Procedure 5160 and all of SD8's Policy and Administrative Procedures.
  2. Fill out the Request Form and submit it to community.use@sd8.bc.ca.
  3. If request is approved, you will receive a booking agreement and liability waiver. Complete and sign the form and return to community.use@sd8.bc.ca along with a copy of your insurance and payment.

Facility Rates

FACILITY FEES:

Time of Use Category A Category B Category C
Elementary Ä¢¹½¶ÌÊÓƵ - Facility Rates per Hour
After School Program (3:00 pm - 5:00 pm)
*School-aged groups only		 $10 N/A N/A
Weeknight User $25 $40 $125
Secondary/Middle Ä¢¹½¶ÌÊÓƵ - Facility Rates per Hour
Weeknight User $25 $40 $125
  • Booked times are rounded up to the nearest full hour.

USER TYPE:

User Category Description
Category A

Non- Profit Organizations (Youth), Civic Uses 
Organizations that do public service; non-profit youth social or sports organizations. 

Examples: City of Nelson, Fire, RCMP, Scouts, Girl Guides of Canada 

*Proof of non-profit status required to qualify for this rate
Category B

Commercial Organizations (Youth), Non-Profit Organizations (Adult), Registered Charities
Commercial youth social or sports organizations; non-profit adult organizations, registered charities 

*Proof of non-Profit status required
Category C

Private and Commercial Usage 
Private usage (recreational or social), Commercial usage, university and college courses, adult language classes, political meetings
Other

Other  - At the discretion of Ä¢¹½¶ÌÊÓƵ No. 8
Any uses or groups not noted above (i.e. Filming)

OTHER FEES:

Custodial and Staffing Charges

There may be additional fees associated with custodial services and/or other staffing charges.

Equipment Fees

Rental of Volleyball/Badminton nets are based on equipment availability and approval by the school.

Equipment Price per use
Nets (Volleyball/Badminton) $10

Terms and Conditions of Use

  • Indemnification and Hold Harmless: 

    • The User shall indemnify and hold harmless the district and any of its officers, employees, servants, agents, and contractors from any and all loss, liability, claims or expenses arising out of the use and/or occupation of the property belonging to the district by the User and any of its officers, employees, servants, agents, contractors, and volunteers, except to the extent that such loss arises from the negligence of the district.

  • Liability Insurance: 

    • The User shall, without limiting its obligations or liabilities herein and at its own expense, provide and maintain the following insurances with insurers licensed in British Columbia and in forms and amounts acceptable to the district:

      • General liability insurance with a limit of not less than Two Million Dollars ($2,000,000.00), inclusive per occurrence for bodily injury and property damage including loss of use thereof.

      • Such insurance shall extend to cover the User, its officers, employees, servants, agents, contractors, and volunteers and shall include the district, its officers, employees, servants, agents, contractors and volunteers as additional insureds with respect to liability arising out of the use or occupation by the User of the property belonging to the district.

    • Insurance Certificate:

      • The User shall provide the district with evidence of all required insurance prior to the User’s use of the district’s premises. Such evidence of insurance shall be in the form of a certificate of insurance. The User shall provide certified copies of required insurance policies when requested.

    • User Accepts the Premises At Their Own Risk:

      • The User agrees that the district has made no warranties or representations respecting its suitability or condition. 

    • Responsibility for Damages to Ä¢¹½¶ÌÊÓƵ Facilities, Grounds and Equipment:

      • The User is responsible for any and all damage to the district’s premises and property arising out of the use of the district’s premises and property. The User will pay the district forthwith for the costs of any repairs or replacements of the district’s premises and property.

    • Responsibility for Property Left or Lost on Ä¢¹½¶ÌÊÓƵ Premises:

      • The Ä¢¹½¶ÌÊÓƵ is not responsible for any property left, lost, or stolen on district premises.